Subcontractor Management
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- Services
- Property Management
- Subcontractor Management
Subcontractor Management, Ljubljana, Slovenia. Property management✓ Coordination of works on the facility✓ Supervising and Communication with external service providers✓
Who are we?
First Facility Group is a leading European company for integrated facility management, asset management and real estate consulting services. We have more than 40 years of experience and apply high professional standards, technical expertise and flexibility. Our goal is the optimal functioning and long-term sustainability of the facilities we manage. We focus on the needs of our clients, with solutions that bring efficiency, security and savings. We build trust through quality, transparency and long-term cooperation.
First Facility Group
First Facility operates in 9 European countries through a strong regional structure and operational teams. Our model combines local market knowledge with international management standards.
Austria (Vienna, Graz, Linz), Serbia (Belgrade, Novi Sad, Niš), Slovenia (Ljubljana, Maribor), Hungary (Budapest, Debrecen), Bulgaria (Sofia, Plovdiv), Romania (Bucharest, Timisoara), Czech Republic (Prague, Brno), Slovakia (Bratislava, Košice), North Macedonia (Skopje).
We manage hundreds of facilities – from office buildings to industrial and commercial complexes. We provide our clients with consistent quality, security, savings and strategic support in every market.
Our Services
We offer three main categories of services: Facility Management, Property Management and Facility Consulting. Facility Management includes the technical and infrastructure management of the day-to-day operations of a facility.
Property Management encompasses the financial, administrative and business management of a property. Facility Consulting offers strategic advice throughout the entire property lifecycle. Our system helps clients reduce costs and increase the value of their assets.
Monitoring subcontractors
The quality of subcontractor work has a direct impact on the functionality, safety, and overall image of any property. That’s why subcontractor supervision at First Facility goes beyond routine operational control – it is a structured and methodical process that ensures service consistency, contract compliance, and maximum benefit for the property owner.
Our methodology is based on thorough planning, proactive supervision, and open communication to guarantee that all tasks and services are delivered professionally, on schedule, and in line with predefined standards.
How we manage subcontractors on behalf of the owner
Subcontractor selection and contracting: We only collaborate with verified partners, chosen based on their references, technical capabilities, and adherence to legal standards. We prepare and negotiate clear agreements that define responsibilities, deadlines, quality benchmarks, and legal safeguards.
Activity planning and coordination: We align subcontractor activities with the facility’s technical, safety, and business needs while ensuring minimal disruption to daily operations and tenants through effective scheduling.
Monitoring quality and execution: We perform regular oversight of all on-site work, including technical maintenance, cleaning, security, and fit-out services. Our tools include internal checklists, photographic documentation, and live performance tracking systems.
Contract and SLA management: We oversee compliance with all contractual and SLA (Service Level Agreement) terms. In case of deviations, we implement corrective actions, request rework, and apply penalties when needed.
Compliance with safety and legal standards: We ensure that all subcontractors operate in accordance with occupational health, environmental, and technical regulations. Ongoing audits verify the validity of their documentation and training credentials.
Reporting and assessment: We provide the owner with regular reports on subcontractor performance, cost evaluations, and recommendations for adjustments. At the end of each contract cycle, we conduct evaluations to retain only top-performing partners.
For us, "good enough" is never enough. Only professionally delivered and mutually agreed standards are acceptable. At First Facility, we take ownership of our responsibilities rather than shifting blame. Our oversight of subcontractors is not just about monitoring obligations – it’s about actively safeguarding your interests in every task.
From start to finish, we ensure that your property is in the hands of a team that understands quality is maintained through daily supervision – not just promised in a contract. To us, safety is not just a commitment – it’s a routine.
How can you contact us?
If you have any questions about our services or would like to hire us to manage your property, please contact us through the CONTACT page.
FAQ
Similar Services
Owner representation is not just a technical or administrative function – it is a strategic responsibility. In an environment that demands precision, quick response and a complete understanding of the market, First Facility takes on the role of a trusted owner representative with full capabilities – legal, financial and operational.
In the modern real estate market, leasing is not just a one-time transaction – it is a long-term business relationship that has a direct impact on the stability of income, the image of the facility and the overall value of the investment. Therefore, lease management must be precise, systematically organized and focused on strategic goals.
Lease management is not just an administrative obligation – it is a key function that directly impacts profitability, revenue security and long-term asset value. At First Facility, we approach this segment strategically, combining legal precision, market understanding and operational efficiency to ensure that all lease relationships are stable, transparent and aligned with the interests of the owner.
Asset financial management is a vital part of strategic property oversight, with a direct influence on an investment’s stability, liquidity, and long-term value. It goes far beyond simple bookkeeping. At First Facility, we view financial management as a key tool for maximizing returns, controlling costs, and enabling informed decision-making.
Organizing events in commercial facilities is not just a logistical task – it is an opportunity to bring the space to life, connect tenants with each other, and further position the owner's brand. At First Facility, we view events as a strategic instrument that contributes to the valuation of the facility, increasing tenant satisfaction, and building stronger ties with the local community.
In today's legal and regulatory environment, compliance with laws and regulations is not a matter of choice – but the foundation of responsible asset management. First Facility places legal and regulatory compliance at the heart of its activities, because we are aware that the security, stability and reputation of the owner directly depend on acting lawfully and transparently at every step.
Within our real estate management services, a special place is occupied by Fit-Out management - a complex and highly specialized service that encompasses the entire process of technical and aesthetic adaptation of business premises according to the needs of tenants or owners.
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